EasyIEPTM Step-By-Step Help

Initial Phase - Adding Student Personal Information

The Student Information section of the Students Area provides a means of recording student's Name, Grade, Race, Sex, Primary Disability, and other pertinent information for future reference and the creation and/or printing of documents.  The student is the focus of the Special Education program.

The creation and monitoring of the IEP will aid in the success of the student throughout their entire academic career.  The entry of accurate student information is critical to the monitoring, placement, and evaluation of all aspects of the IEP process.

Most fields will have an asterisk or a question mark beside them.  You may click once on these symbols to access the help or that field.  All fields with an asterisk ( * ) to the right MUST HAVE INFORMATION ENTERED before the data can be entered into the EasyIEP TM database.   All fields with a question mark ( ? ) to the right do not require information to be entered at this time, and, can be edited or updated at any time.

Accessing the Students Area

To add information for a selected student or students, you must access the Students Menu.  This Menu will appear after you click once on the Students Button on the Main Menu Bar.  The Main Menu Bar will be at the top of the Main Page after you log-in. The words "Main Menu" will be darkened to distinguish it.

NOTE: If you have been working in another area of EasyIEP TM (i.e. Schools, School System, Users), and theMain Menu Bar is not at the top of the browser page, click once on the Main Menu Button of the existing menu bar at the top of the browser page.  This will take you to the Main Page.  TheMain Menu Bar will be at the top.  Click once on theStudents Button to access the Students Menu.

Adding Student Information

The Criteria for selecting Students to View Page will appear. 

You may select All Grades, All Schools, Students by Name, or Students ID Number..

Select the Criteria you wish to sort by and click the View Students Button. You will be taken to the Select a Student Page.

Once on the Select a Student Page, click once on student's name whose data you wish to enter. The student's Personal InformationPage will appear.

 

Unless you have visited this page at an earlier time, there will be no data entered in the fields.  To complete the data entry for student's personal information, follow these steps:

NOTE:  You may also use the TAB key on your keyboard to move from field to field.

Step 1 - Name

  • Click once in the First titled data field and enter the student's first name.

    • This is a required field and must have data entered for this and any other data on the page to be updated into the EasyIEPTM database.

  • Click once in the Middle titled data field and enter the students 'middle initial (i.e. R.; B.; T.) or full middle name.

    • This is an optional field and may or may not have data entered.

  • Click once in the Last titled data field and enter the student's last name.

    • This is a required field and must have data entered for this and any other data on the page to be updated into the EasyIEPTM database.

  • If appropriate, click once in the Suffix data field and enter the student's name suffix (i.e. Jr. or III)

    • This is an optional field and may or may not have data entered.

    Step 2 - Student Identification Number

  • Type-in the Student Identification Number.

    • Step 3 - Social Security Number

  • Click once in the data field to the right of the title.
  • Type-in the student's Social Security Number (### - ## - ####).

    • Step 4 - Date of Birth

  • Click on the Calendar icon to the right of the title.
  • Using arrows on Calendar, select Date of Birth or
  • Click on the data field and type-in the Date of Birth (mm/dd/yy).

    • Step 5 - Place of Birth

  • Click once in the data field to the right of the title.
  • Type-in the Place of Birth.

    • Step 6 - Gender

  • Click once on the arrow on the right of the dropdown box.
  • Click once on either Male or Female to select the gender.

    • Step 7 - Primary Language

  • Click once on the arrow on the right of the dropdown box.
  • Click once on the Primary Language.

    • Step 8 - School (if not assigned)

  • Click once on the arrow on the right of the dropdown box to the right of the title.
  • Scroll (if necessary) to the School desired.
  • Click once on the correct School for the student.

    • Step 9 - Language of Instruction

  • Click once on the arrow on the right of the dropdown box.
  • Click once on the Language of Instruction.

    • Step 10 - Grade

  • Click once on the arrow on the right of the dropdown box to the right of the title.
  • Scroll (if necessary) to the correct grade level.
  • Click once on the correct Grade Level.

    • Step 11 - Race

  • Click once on the arrow on the checkbox to the left of the desired race.
  • Race will be selected.

    • Step 12 - Transportation

  • Click once on the arrow on the right of the dropdown box.
  • Click once on the type Transportation required or none if no transportation is required.

    • Step 13 - Length of School Day

  • Click once on the first data field to the right of the title.
  • Type in the number used by the School System to measure time.
  • Click on the arrow to the right of the title to select the type of time measurement (i.e., hours, minutes, blocks, periods)

    • Step 14 - Editing the Notes

  • Click once in the white text area.
  • Type-in any notes that may be helpful in understanding the student's personal data profile.

    • Step 17 - Resident/Responsible School System Dropdown Box

    The Resident/Responsible School System dropdown box allows the user to view and/or change the School System where the selected student resides amd is responsible for the student's IEP and will provide all required services.

    The ability to change the responsible School System is determined by the permissions assigned by the School System.

    To select the Responsible School System:

  • Click once on the arrow on the right of the dropdown box field.
  • Scroll (if necessary) to the School System you wish to select.
  • Click once on the item with the left mouse Button.

    • Step 18 - Serving/Operating District Dropdown Box

    The Serving/Operating District dropdown box allows the user to view and/or change the School System presently responsible for providing services for the selected student.

    To select the Serving/Operating District:

  • Click once on the arrow on the right of the dropdown box field.
  • Scroll (if necessary) to the School System you wish to select.
  • Click to select the School System.

    • Step 18 - Extra Address Information

  • Click once on the first data field to the right of the title.
  • Enter any additional address information.

    • Step 19 - Extra City Information

  • Click once on the first data field to the right of the title.
  • Enter any additional city information.

    • Step 20 - Extra State Information

  • Click once on the first data field to the right of the title.
  • Enter any additional state information.

    • Step 21 - Extra Zip Code Information

  • Click once on the first data field to the right of the title.
  • Enter any additional Zip Code information.

    • Step 24 - Update the Database

    When you have finished adding all of the data you have for the student's personal information, click once on the Update the Database Button.

    The Adding Student Personal Information part of the initial phase is now complete for the selected student.

    If you prefer to go to another area to enter IEP data, click on that Button in the Students Menu Bar.

    If you prefer to access another part of the database (i.e. Schools, Users, etc.), click once on the Main Menu Button of the Students Menu Bar to access the Main Page and the Main Menu Bar.