EasyIEPTM
Administrative "How To..." Help

Editing Permissions

Permissions are at the core of the working parameters and security of the EasyIEPTM database.  School System Administrators will decide as to what areas of the program will be accessable to which User Types by setting the permissions for each User Type. Once set, these permissions can be edited.

Note: You must have permission to perform administrative tasks.  Permissions are assigned by the School System Administrator according to User Types.  If your User Type does not have this permission, contact your System Administrator for an explanation.

To edit or view the database permissions, follow the steps below.

Most Fields will have an asterisk or a question mark beside them.  You may click once on these symbols to access the help for that field.  All fields with an asterisk ( * ) to the right MUST HAVE INFORMATION ENTERED before the data can be entered into the EasyIEP TM database.   All fields with a question mark ( ? ) to the right do not require information to be entered at this time, and, can be edited or updated at any time.

Accessing the User Types Area

The Main Menu Bar will be at the top of the Main Page after you log-in.  The words "Main Menu" will be darkened to distinguish it.

Once the Main Menu Bar appears at the top, click once on theSuper User Button. This will take you to the Super User area.

In this area, click on the User Types Button.  This will take you to the User Types Page.

NOTE: If you have been working in the Students area of EasyIEP TM and the Main Menu Bar is not at the top of the browser page, click once on the Main Menu button of the existing menu bar at the top of the browser page.  This will take you to the Main Page.  The Main Menu Bar will be at the top.


Editing Permissions

Step 1 - Accessing the Edit Permissions Page

  • Once you are on the User Types Page, click once on the User Type category in the chart to access that permissions section.
  • You will be taken to the Edit User Type Page for the User Type you selected.
  • To begin editing the permissions for the selected User Type, go to the bottom of the page and click once on the Edit Permissions Button.
  • You will be taken to the Edit Permissions Page for the selected User Type.


    • Step 2 - Understanding Permission Types

    Each User Type has the possibility of being given (or denied) access to any of the permission types.  Some permission types are denied to the user due to legal or policy-driven criteria.

    Below is a list of permissions and their explanations:
     
    Permission Category  Extent Explanation
    edit School System info  (yes/no)  Permission to change all information regarding the School System such as name, address, identification number, etc.
    add new school (yes/no) Permission to add a new school to the School System
    edit school info Own School Permission to edit school information such as Name, address, phone, E-Mail, etc. for school(s) that the User is assigned.  (This permission is often reserved for school administrators and/or administrative staff.)
      Any School Permission to edit school information for any school in the school system.  (This permission is often reserved for School System Administrators and/or School System administrative staff.)
    delete school (yes/no) Removes school from active list of schools.  (This permission is often reserved for School System Administrators.)
    add new user Own School Permission to add a new user (teacher, aide, administrator) at the school(s) that the User is assigned.  (This permission is often reserved forSchool Administrators and/or administrative staff.)

    		Any School Permission to add a new user to any school in the School System.  (This permission is often reserved for School System Administrators and/or School System administrative staff.)
    edit user info Own User Info Permission to edit ones own user information such as name, address, phone, E-Mail, etc.

    		Users at Own School  Permission to edit other User's information who are assigned to same school. (For example, this permission could be given to a school administrator to allow him or her to correct user information errors.)

    		Any User Permission to edit user information for any User in the school system.
    delete user  Users at Own School Permission to delete any User who is assigned to same school(s).

    		Any User Permission to delete any User in the School System.  (Note: there is one exception.  The School System Administrator account cannot be deleted.)
    change user password Own User Info May change own password.

    		Users at Own School May change passwords for Users who are assigned to the same school(s).

    		Any User May change password for any User in School System.
    add new student User's Own School May add a student to ones own school.

    		Any School May add a student to any school is system.
    view student personal info Own Students May view personal information of students that are assigned to you.

    		Students at Own School May view personal information of students that are assigned to your school(s).

    		Any Student May view personal information of any student is School System.
    edit student personal info Own Students May edit personal information of students that are assigned to you.

    		Students at Own School May edit personal information of students that are assigned to your school(s)).

    		Any Student May edit personal information of any student is School System.
    view student IEP info Own Students May view IEP information of students that are assigned to you.

    		Students at Own School  May view IEP information of students that are assigned to your school(s).

    		Any Student  May view IEP information of any student is School System.
    edit student IEP info Own Students May edit IEP information of students that are assigned to you.

    		Students at Own School  May edit IEP information of students that are assigned to your school(s).

    		Any Student  May edit IEP information of any student is School System.
    generate an IEP Own Students  May create an IEP (document) from database information for students that are assigned to you.

    		Students at Own School  May create an IEP (document) from database information for students that are assigned to your school(s).

    		Any Student  May create an IEP (document) from database information for any student in the School System.
    assign school Own Student May assign your own students to any other school in system.  (Note:Once the student is assigned to the new school, he or she will no longer appear on your list of students.)

    		Students at Own School  May assign any student at your school(s) to any other school is system. (Note: Once the student is assigned to another school, they will not appear on the new school's list of students.)

    		Any Student May assign any student to any school in School System.
    assign teacher Own Student May assign one of your own students to another teacher.

    		Students at Own School May assign a teacher to any student in your own school.

    		Any Student May assign a teacher to any student in the School System.
    inactivate student  Own Student May make one of your own students inactive.

    		Students at Own School May make any student at your school(s) inactive.

    		Any Student May make any student in the School System inactive.
    delete student Own Student May delete one of your own students.

    		Students at Own School   May delete any student at your school(s).

    		Any Student  May delete any student.
    edit Message of the Day (MOTD)  (yes/no) May edit the Message of the Day that is seen when Users first log on.
    edit lists  (yes/no) May edit the lists associated with EasyIEP.  (For example: list of assessments, goals, objectives, accommodations, etc.)

    Setting and Editing Permissions: Modifying permissions are done by the PCG Inc. software specialists. PCG will discuss the current School System organization and recommend permission settings. Nothing is set in stone. If a system finds that modification of the permission is required, these will be made at no charge.

    Step 3 - Understanding Permission Extents

    Permission Extents are the limits or parameters to which a user type may access any given area (permission type).  They are generally

  • A Blank Area in the Dropdown Box - No permission allowed.
  • A Blank Area in the Checkbox - No permission allowed.
  • Own - Allows permission in that permission type for your own area.
  • Own School - Allows permission in that permission type within your school only.
  • All - Allows permission in that permission type for every level of access (system-wide).

    • Step 4 - Editing Permissions for the Selected User Type

  • Go to the Permission Type you want to edit.
  • If it is a Checkbox and you wish to activate the permission, click once in the checkbox.  A check will appear.
  • If it is a Checkbox and you wish to de-activate the permission, click once in the previously selected checkbox (it has a check in it already).  The check will disappear.
  • If it is a Dropdown Box, click once on the arrow on the right of the box and select the Permission Extent you want for that Permission Type.
  • Repeat the process for all of the Permission Types you want to edit for the selected User Type.
  • When finished, go to the bottom of the page and click once on the Update Database button.  Changes in permission will not be accepted unless the Update Database button has been clicked.
  • The permissions will then be edited.

    • If you prefer to go to another area to enter data, you must first get back to the Main Menu Bar.

    To return to the Main Menu Bar, click once on the Main Menu button of the User Types Menu Bar.

    The Main Menu Bar will appear at the top of the page.