Assigning permissions to individual Users would be time consuming, error prone, and burdensome.  EasyIEP^TM assigns each user a User Type.  Permissions are assigned to the User Type.

Users may have students assigned to them.  Students are generally assigned to their special education teacher.  This allows for the assigned students to appear on the teachers list of students (case load).  Students are generally assigned to a school.  Users may also be assigned to schools.  These assignments are important because they control permission to access and modify student data.

Often it is desirable to limit a permission to a single part of the School System.  For example, a School System may want to give school administrators permission to view and edit personal information for students in their school, but not in other schools.  Permission extent allows the scope or extend of the permission to be controlled.  The table below shows each permission category, its permission extents, and a explanation.
 
 

Permission Category	Extent	Explanation
edit School System info	(yes/no)	Permission to change all information regarding the School System such as name, address, identification number, etc.
Add new school	(yes/no)	Permission to add a new school to the School System
edit school info	Own School	Permission to edit school information such as Name, address, phone, E-Mail, etc. for school(s) that the User is assigned.  (This permission is often reserved for school administrators and/or administrative staff.)
	Any School	Permission to edit school information for any school in the school system.  (This permission is often reserved for School System administrators and/or School System administrative staff.)
delete school	(yes/no)	Removes school from active list of schools.  (This permission is often reserved for School System administrators.)
Add new user	Own School	Permission to add a new user (teacher, aid, administrator) at the school(s) that the User is assigned.  (This permission is often reserved for school administrators and/or administrative staff.)
	Any School	Permission to add a new user to any school in the School System.  (This permission is often reserved for School System administrators and/or School System administrative staff.)
edit user info	Own User Info	Permission to edit ones own user information such as name, address, phone, E-Mail, etc.
	Users at Own School	Permission to edit other User's information who are assigned to same school(s).  (For example, this permission could be given to a school administrator to allow her or him to correct user information errors.)
	Any User	Permission to edit user information for any User in the School System.
delete user	Users at Own School	Permission to delete any User who is assigned to same school(s).
	Any User	Permission to delete any User in the School System.  (Note: there is one exception.  The School System Administrator account cannot be deleted.)
change user password	Own User Info	May change own password.
	Users at Own School	May change passwords for Users who are assigned to the same school(s).
	Any User	May change password for any User in School System.
Add new student	User's Own School	May add a student to ones own school.
	Any School	May add a student to any school in system.
view student personal info	Own Students	May view personal information of students that are assigned to you.
	Students at Own School	May view personal information of students that are assigned to your school(s).
	Any Student	May view personal information of any student is School System.
edit student personal info	Own Students	May edit personal information of students that are assigned to you.
	Students at Own School	May edit personal information of students that are assigned to your school(s).
	Any Student	May edit personal information of any student is School System.
view student IEP info	Own Students	May view IEP information of students that are assigned to you.
	Students at Own School	May view IEP information of students that are assigned to your school(s).
	Any Student	May view IEP information of any student is School System.
edit student IEP info	Own Students	May edit IEP information of students that are assigned to you.
	Students at Own School	May edit IEP information of students that are assigned to your school(s).
	Any Student	May edit IEP information of any student is School System.
generate an IEP	Own Students	May create an IEP (document) from database information for students that are assigned to you.
	Students at Own School	May create an IEP (document) from database information for students that are assigned to your school(s).
	Any Student	May create an IEP (document) from database information for any student in the School System.
assign school	Own Student	May assign your own students to any other school in system.  (Note: Once the student is assigned to the new school, he or she will no longer appear on your list of students.)
	Students at Own School	May assign any student at your school(s) to any other school in system.  (Note: Once the student is assigned to another school, they will not appear on the new school's list of students.)
	Any Student	May assign any student to any school in School System.
assign teacher	Own Student	May assign one of your own students to another teacher.
	Students at Own School	May assign a teacher to any student in your own school.
	Any Student	May assign a teacher to any student in the School System.
inactivate student	Own Student	May make one of your own students inactive.
	Students at Own School	May make any student at your school(s) inactive.
	Any Student	May make any student in the School System inactive.
delete student	Own Student	May delete one of your own students.
	Students at Own School	May delete any student at your school(s).
	Any Student	May delete any student.
edit MOTD (Message of the Day)	(yes/no)	May edit the Message of the Day that is seen when Users first log on.
edit Lists	(yes/no)	May edit the lists associated with EasyIEP.  (For example: list of assessments, goals, objectives, accommodations, etc.)

Modifying permissions are done by PCG Inc. software specialists.  PCG Inc. will discuss the current School System organization and recommend permission settings.  Nothing is “set in stone.”  If a system finds that modification of the permission is required, then these will be made at no charge.