EasyIEPTM Step-By-Step Help

Initial Phase - Adding Assessment Information from an Existing List

Assessment Information relates to the testing instruments used to determine the placement, condition and/or progress of a selected student.  Assessments can be entered from an existing list provided by the School System, or, customized to meet the student's specific needs.  To add an Assessment from an existing list, follow the steps below.

Most fields will have an asterisk or a question mark beside them.  You may click once on these symbols to access the help for that field.  All fields with an asterisk ( * ) to the right MUST HAVE INFORMATION ENTERED before the data can be entered into the EasyIEP TM database.   All fields with a question mark ( ? ) to the right do not require information to be entered at this time, and, can be edited or updated at any time.

Accessing the Students Area

To add information for a selected student or students, you must access the Students area.  This area will appear after you click once on the Students Button on the Main Menu Bar.  The Main Menu Bar will be at the top of the Main Page after you log-in. The words "Main Menu" will be darkened to distinguish it.

NOTE: If you have been working in another area of EasyIEP TM(i.e. Schools, School System, Users), and the Main Menu Bar is not at the top of the browser Page, click once on the Main Menu Button of the existing menu bar at the top of the browser Page.  This will take you to the Main Page.  The Main Menu Bar will be at the top.  Click once on the Students Button to access the Students area.

Adding Assessment Information from an Existing List

Step 1 - Criteria for Selecting a Student

  • Clicking on the Students Button will take you to the Criteria for Selecting Students Page.
  • Select a Student and you will be taken to the Students Personal Information Page.

  • Click once on the Assessments Button.
  • You will be taken to the Assessments Page.

  • There will be a Details Button to the right of any Assessment.
  • Clicking on the Details Button will take you to the Test Results Page for the selected student.

    • Step 2 - Editing Assessments

  • On this page, you may enter the Date Administered and results of any selected scores. The following steps apply for entering data on the Test Results Page:
    1. Click once on the Calendar icon to the right of the white text field under Date Administered and select the date. You may also type the date (mm/dd/yy) in the field if you desire.
    2. Click once in the Delete Checkbox to delete the Subject Area.
    3. Click once in the text fields for any Score Types selected and enter the score.
    4. To add Subject Areas, click on the Add Subject Areas Button on the bottom of the page./
    5. You will be taken to the Add Subject Areas Page.

    6. Add Subject Areas required by typing information into the text fields.
    7. To select Score Types, click on the select Score Types Button on the bottom of the page.
    8. You will be taken to the Select Score Types Page.

    9. Select Score Types by clicking on the checkbox to the left of the Score Type,
    10. After entering either Subject Areas or Score Types, click on the Update the Database Button.
    11. You will be returned to the Assessment Page.

      12. Step 3 - Adding Assessments

    12. Scroll to the desired Assessment in the dropdown list to the left of the Add Assessment Button.
    13. To add the Assessment, click once on the Add Assessment Button.
    14. You will be taken to the Add an Assessment Page.

    15. Click once on the Calendar icon to the right of the white text field under Date Administered and select the date. You may also type the date (mm/dd/yy) in the field if you desire.
    16. Select Subject Areas Tested by clicking on the checkbox to the left of the Subject Area,
    17. Select Score Reported by clicking on the checkbox to the left of the Score Type.
    18. When completed, click on the Add Assessment(s) to Database Button.
    19. You will be taken to the Test Results Page.
    20. Repeat Step 2.

      21. Step 4 - Updating the Database

    21. When finished, click once on the Update the Database Button.
    22. You will be returned to the Assessments Page.  A chart will appear with the new assessment information inside.
    23. If you desire, you may add additional Assessments or Custom Assessments at this time by repeating Steps 1-3.

      24. The Adding Assessment Information from an Existing List part of the initial phase is now complete for the selected student.  If you would like to add a custom Assessment, continue on the Assessment Page.  If you need help with the custom Assessment procedure, go to the Adding Custom Assessments in the Step-by-Step Help.  If you wish to continue the initial phasefor the selected student, click once on the Present Levels of Performance Button in the Students Menu Bar.

      If you prefer to go to another area to enterIEP data, click on that Button in the Students Menu Bar.

      If you prefer to access another part of the database (i.e. Schools,Users, etc.), click once on the Main Menu Button of the Students Menu Bar to access the Main Page and the Main Menu Bar.